Terms and Conditions

The following Rules & Policies form part of your sales agreement with 909 Events BC (“1462906 B.C. LTD.”) for entry into Room 909 (the “Event”). Please ensure that you have read and understood the Event Rules and Policies.  1462906 B.C. LTD. will rely on the application of these Rules and Policies in the event of a dispute over any of the matters set out below:
1. This is a 19+ Event: Every participant MUST BE 19 YEARS OF AGE OR OLDER to enter the Event.  There are no exceptions.  Event staff will be verifying participants’ age and you will be required to present a government-issued photo ID as a requirement for entry.  Failure to present the required ID proving your identity and age will result in refused entry.
2. Exchanges and Refunds: Contact organizers for a refund 72 hours prior to the event with a valid reason. In the case of postponed shows, we will refund those who do not want to attend the rescheduled show.
3. Data Collection Clause for Event Website:
Types of Data Collected:
We may collect the following types of personal and non-personal information from users:
* Personal Information: Name, email address, phone number, postal address, and any other information voluntarily provided by users during registration or ticket purchase.
* Non-Personal Information: Browser information, device type, IP address, cookies, and usage data collected through analytics tools.
Purpose of Data Collection:
We collect user data for the following purposes:
* Event Registration: To facilitate event registration and ticket purchase.
* Communication: To send event updates, confirmations, and important information related to the event.
* Analytics: To analyze user behavior on our website and improve our services.
* Marketing: To send promotional materials or offers related to our events with user consent.
Data Sharing:
We may share user data with the following third parties:
* Event Organizers: Information provided during event registration may be shared with the event organizers.
* Service Providers: We may use third-party service providers for payment processing, analytics, and marketing. These providers may have access to user data as necessary for their services.
Data Security:
We take reasonable measures to protect user data. However, please be aware that no method of online transmission or storage is entirely secure.
User Rights:
Users have the following rights regarding their data:
* Access: Users can request access to their personal data we have collected.
* Rectification: Users can request corrections to inaccurate data.
* Deletion: Users can request the deletion of their data, subject to legal obligations.
* Opt-out: Users can opt-out of receiving marketing communications.
Cookies and Tracking Technologies:
We use cookies and similar tracking technologies to enhance the user experience and gather information about user interactions with our website.
By using our website and providing your information, you agree to the terms outlined in this data collection clause and our privacy policy.
6. Images taken at the Event: While performing, attending, volunteering, and/or working at 1462906 B.C. LTD. you consent to be photographed and/or filmed. Your image, your voice, any performance, any art and any likeness may be used for festival promotional purposes (unless otherwise stated in the contract). This footage may be displayed or disseminated without your consent or payment of compensation to you and you release 1462906 B.C. LTD. from any legal liability for such filming, photographing or dissemination. Any media, photography or video, taken on the Property is subject to a mandatory, non-exclusive license to 1462906 B.C. LTD. for promotional purposes. Any professional photography and videography is ONLY permitted on festival grounds with an official 1462906 B.C. LTD. photo, video or press pass. Other than for personal use, all images, film or video obtained at the festival may not be used without the prior written permission of 1462906 B.C. LTD..

Release of Liability and Waiver Agreement
This Release of Liability and Waiver Agreement ("Release") is made and provided by the person signing below ("Participant") to participate in Rom 909 (“Event”) and all of the activities attendant at the Event ("Activities") and for other good and valuable consideration, Participant agrees to all Terms set forth in this Agreement. 
Participant acknowledges that entering into this Release is required as a condition to participating in the Event. The Effective Date of this Release is on the date of its execution and delivery by the Participant.

1. Assumption of Risk. Participant understands and is aware that the Activities involve inherent risks, dangers, and hazards. The Activities include, but are not limited to, dancing, walking and general recreation.  The Participant may sustain serious injury, including but not limited to temporary or permanent disability, paralysis, death, and property damage. Such risks and dangers may be caused by the Participant's own actions or inactions, the actions or inactions of others who are also participating in the Activities, the condition of the Property, adverse weather conditions, the conduct of other Participants at the Event, or the negligence of 1462906 B.C. LTD., its affiliates, and their respective directors, officers, employees, agents, representatives, shareholders, successors, and assigns ("Releasees"). PARTICIPANT VOLUNTARILY AND FREELY ASSUMES ALL RISKS, DANGERS, AND HAZARDS THAT MAY OCCUR PURSUANT TO PARTICIPATING IN THE ACTIVITIES, INCLUDING THE RISK OF INJURY, DEATH, OR PROPERTY DAMAGE, WHETHER CAUSED BY NEGLIGENCE OF THE COMPANY OR OTHERWISE.

2. Participant's Representations. Participant acknowledges and represents that: (1) Participant is qualified to participate in the Activities and is 19 years of age or older; (2) Participant will at all times wear appropriate attire for the event and while participating in the Activities as a an attendee of the Event; (3) Participant has informed themselves about the Activities that will be involved in the Event, either by previous participation in the Activities or pursuant to his or her investigation; 46) Participant will not consume or be under the influence of any alcohol or drugs at any time of participating in the Activities; and (5) Participant has fully read and understands each of the provisions of this Release and acknowledges that the Participant is voluntarily waiving substantial legal rights, including the right to sue 1462906 B.C. LTD. and the Releasees.

3. Release from Liability. Participant hereby agrees to waive and release any and all claims which Participant has or may have in the future against 1462906 B.C. LTD. and the Releasees arising from the participation of the Activities for any injury, temporary or permanent disability, death, damages, liabilities, expenses, costs, and/or causes of action, now known or hereinafter known in any jurisdiction in the world, whether caused by the negligence of 1462906 B.C. LTD., the Releasees, or by any other reason. Participant acknowledges and agrees that this Release is a complete release of any responsibility of 1462906 B.C. LTD. and the Releasees for any injury, temporary or permanent disability, death, damages, liabilities, expenses, costs, and/or causes of action sustained by the Participant while participating in the Activities.

4. Indemnification. Participant agrees to indemnify, defend, and hold 1462906 B.C. LTD.., along with Releasees, harmless from and against any third-party claims, losses, liabilities, damages, expenses, and costs, including reasonable outside attorneys' fees and court costs, to the extent arising out of the Participant's participation in the Activities, whether or not arising out of 1462906 B.C. LTD. and its Releasees’ (1) negligence or willful misconduct; or (2) violation of applicable law.

5. No Duty to Supervise. Participant acknowledges and agrees that he or she is aware that 1462906 B.C. LTD. and the Releasees have no duty to supervise the Activities of the Participant. The Releasees assume no responsibility or liability for the acts or omissions of 1462906 B.C. LTD., the Releasees, or any such related persons.

6. COVID – 19.  Participant acknowledges that the COVID-19 virus is highly contagious and may result in serious injury or death.  As a condition of your ticket purchase, and by entering the Event you voluntarily agree to assume all risks and accept sole responsibility for any injury, illness, damage, loss, claim, liability, or expenses, of any kind, that you may experience or incur as a result of contracting the COVID - 19 virus.  

7. Entire Agreement. This Release is the entire agreement between the parties with respect to the subject matter hereof and supersedes any prior agreement or communications between the parties, whether written, oral, electronic, or otherwise. Except as expressly provided in this Release, there are no representations, warranties, conditions, other agreements or acknowledgements, whether direct or collateral, express or implied, that form part of or affect this Release.

8. Governing Law. This Release shall be governed by, and construed and enforced in accordance with, the laws in force in British Columbia, excluding any conflict of laws rules or principles which might refer such construction to the laws of another jurisdiction. The Parties hereto agree to submit to the exclusive jurisdiction of the courts of British Columbia and waive any objection relating to improper venue or inconvenience forum to the conduct of any proceeding in any such court.

9. Severability. In the event that any term or provision, or any portion of a provision, of this Release is held to be invalid, illegal, or unenforceable in any jurisdiction, such invalidity, illegality, or unenforceability shall not affect any other term or provision of this Agreement.

This Release of Liability and Waiver Agreement is available for download below. Please take the time to download this document and review the same with a lawyer if you are unsure of the meaning and implications of any of its terms.  By digitally signing this Agreement, you acknowledge that you have had time to inform yourself of the meaning and implications of the document and you have read and understood all the Terms.

Your tickets are being purchased from 909 Events BC (the organizer).

Tickit's services are limited to generating and delivering tickets and forwarding your payment to the organizer. Tickit’s fees for this service are non-refundable.

All communications or disputes regarding ticket order refunds, chargebacks, changes, disruptions and cancellation are between you and the organizer. Tickit will be not be liable or responsible in any way for refunds or chargebacks in connection with the organizer's events.